Note: this document is prepared on the basis of the Kodeks System User Guide. It is protected by Copyright and other applicable laws.

Legal information retrieval system "Kodeks"

"Kodeks" Controls

How To Use The Menu

To access menu press F10 or Alt - <highlighted letter>
move among menu items			<right>, <left>, <up>, <down>
select menu item			<Enter> or <highlighted letter>
exit menu		        <Esc>

How To Use The Mouse

Buttons: 

Action          Mouse Button       
Proceed         Right              
Choose          Double Click       
                Right              
Select/Deselect Left               
                                   

Table 2. Mouse Actions

Hot Keys

Hot-keys are assigned to all important operations. However, you are advised to navigate through the menu bars (as opposed to selecting certain actions) with the hotkeys only if the interface is set to Russian.

Receiving Context-Sensitive Help - F1

Setting Up Language

Setting Up The Menu Language

To change the language of the menu and help choose:
Service-Settings-Menu-Interface
Important! Date format changes as you change you the menu language: American notation mm/dd/yy used when language is set to english and russian (european) notation dd/mm/yy when the language is Russian.

Setting Up Keyboard Language

LeftShift+RightShift toggle English-Russian

Choosing the DataBase

Database is analogious to Lexis/Nexis Library. DataBases cannot be combined. Point the database and press Enter or double click the mouse left button.

Select (activate) DataBase			<Enter>
Search by first letters of  document title	<Type letters on  keyboard>
Search by string of characters			<F5>
Repeat previous search				<Ctrl-F5>

Working With The List Of The Documents

Invoking The Full List Of The Documents

The whole list					<Shift-F3> 
Move clockwise through dialog boxes		<Tab>, <right>
counter-clockwise				<left>
Switch between list of documents
and comments field				<Shift-Tab>

Sorting The List

Sort list by date, number, etc			<F3>
Sort by date     

This option enables you to sort documents by the date they were issued.

Sort by title

This option enables you to sort documents by their titles in alphabetical order.

Sort by number

This option enables you to sort documents in order by their official numbers.

Sort by type of document     

This option enables you to sort documents by their type. You may select exact type from built-in list of types.

Issued by..  (Author)     

This option enables you to sort documents by the issuing authority. You may select exact authority from built-in list.

Last changes date     

This option enables you to sort documents by date of change in the DataBase.

Published in  (Where published)     

This option enables you to sort documents by the names of the publications where they appeared. You may select for exact type of publisher from built-in list.

Printing The List

Print list of documents			<Shift-F4>

Printing The Descriptions

Print document(s) annotation(s)		<Alt-F4>

Printing The Texts

Print text of active document			<Ctrl-P>
Print block of text		"Print" Menu ("Print marked  block")

Selecting Documents From The List

one document up					<up>
one document down				<down>
up several documents				<PgUp>
down several documents				<PgDn>
top of list					<Home>
bottom of list					<End>
select all documents			<+> Grey (<+>fn on  notebooks)
unselect all documents			<-> Grey (<->fn on notebooks)  
close window					<Esc>
load document to view				<Enter>
search by first letters of  document title     <type first letters of title						
     on the keyboard>
search by string of characters			<F5>
repeated search					<Ctrl-F5>

Searching For The Document

Initiating The Search

You can search documents using a group of different criterias conditions or a single creteria. If you use several different criteria listed in the serarch options:

• Title contains
  Document Number
  Item
  Date
  Type
  Issued by (Author)
  Text contains
  Changes since
  Published in (Where published)
  Description of publisher
  In force since
  Void since
  Edited (date)
  Actuality
  Is active

The results of the search request will be the documents that satisfy
all and every one of the conditions (they are combined using the logical
AND opearation).

The order of operations is:

1. Select a search condition with the cursor and press <Enter>.
2. A dialog box will appear to let you select an exact search criteria.
3. Press <ESC> if you want to change search conditions.
4. Selected conditions are indicated on the right.
5. Select more conditions in same way if necessary.
6. View the list on the right to verify that all conditions were selected correctly.
7. The hot key <SHIFT-TAB>" enables you to flip from the left side to the right and back.
8. You may change conditions as needed by:
   • adding a new search condition
   • changing a search conditions

deleting one or all of conditions from the right hand side by pressing the "Delete" dialog box or the hot key <DEL.>.

Select the "Search" dialog box or press the "hot key" F8 to start the search process.

Useful keys memo:

.Search For...				<Alt-S>
Select document				<F2>
Select conditions			<Enter>
unselect conditions			<Del.>
Confirm selection of conditions		<Enter>
Select (unselect) items from attributes	<Insert> 
Move through attributes			<Tab>

Context Search Of The Title

"Title contains" This option enables you to provide search by string of characters in the title.

Search results do not depend on the order of the words you have entered - you may type in "business relations" or "relations business".
Note:

If you type in "commer", all titles with "c ommercial", and "commerce" are searched but "non
commercial" fails.

If you wish to find all documents with "commer" letters inside, type in "*commer". Upper/lower cases distinctions are ignored.

Context Search of The Texts

"Text contains.."      

This option enables you to perform a search if you know a sequence of characters "string" contained in the text of the document. Type in the sequence of characters in the dialog box. You should use exactly the same string: order of the words is critical. Wildcards are not allowed. Upper and lower case differences are ignored.

Combining Several Criteria Of Search Operation

Your search request may contain many conditions. Different criteria are always cobined using the logical operation "AND".

For example:
Document type:		Intergovernmental agreements	
				  AND
Item:				 Agriculture		
				AND
Date:			from 01.01.91 to 01.01.95

Several selections within the same criteria are combined using the logical "OR" operation.

For example:
Document type:	Intergovernmental agreements 	OR 	RF Act
				AND
Item:			Agriculture 		OR   Communications
				AND
Date:			from 01.01.91 to 01.01.95

Search By The Attributes Of The Document

Issuing Authority

The "Issued by" (Author) option allows you to search for the documents adopted by the specific authority.

Document Number

This option enables you to search for a document by its official registration number. Type the document number into the dialog window and press <Enter>. Don't forget to type the characters exactly as they appear in your citation except the number (N ) sign. Use Russian language. Upper and lower case distinctions are ignored.

Type Of The Document

The "Document type" option enables you to search for a document by it type: Law, Presidential Decree etc.

Date Of Enactment, Effective Date

This option enables you to search for documents that were adopted during a given time period.
If you omit the "from" field - all documents from 01.01.01 are searched.
If you omit the "to" field - all documents up to today's date are searched.

Place Of Publication

This opiton (published in...) allows you to search documents that were published in the printed sources that you have selected. You may choose the name of the publication from the list displayed on the screen.

Effective Date

To search the document that became effective on the certain date ror during the certain period of time.
If you omit the "from" field - all documents from 01.01.01 are searched.
If you omit the "to" field - all documents up to today's date are searched.

Other Types Of Search

Importance And Effectiveness Of The Document

"Actuality" and "Is active" options are primarily used by the DataBase Administrator to perform technological functions. "
Actuality" search option enables you to select actuality documents of active DataBase. "
Is active.." search option enables you to select "active" documents of DataBase.
Developers recommend to ignore these options if you are not the DataBase Administrator.

Classificator of Topics

This option enables you to search for a document by topic. Select topics from list of "
item" window, mark them by <Insert> key and press <Enter>.
Warning - use carefully.

While in list of topics use:
one level down				<F8>
one level up				<Shift-F8>

Date Of Revision, Void Since...

This options enable you to perform the search if you know dates of revisions made in documents or dates (periods of dates) searched documents are in force or void.
If you omit the "from" field - all documents from 01.01.01 are searched.
If you omit the "to" field - all documents up to today's date are searched.

Date Of The DataBase Amendment

Use this search to find the documents that were changed in the datahase by the "Kodeks" people within the given period of time. Particularily good if you are just curious: "what's new in Russian Law". I use it all the time.
If you omit the "from" field - all documents from 01.01.01 are searched.
If you omit the "to" field - all documents up to today's date are searched.

Focusing The Search

To focus the search while in the list		<F2> 

Retrieving Texts

Going To The Text

Select Document					<Enter>
Search for words				<Ctrl-F>
Repeat previous search				<Ctrl-G>

Saving The Whole Document In The File

Save text to file				<Shift-F8>

Printing The Whole Document

Print text of active document			<Ctrl-P> 

Studying Document Attributes

Go to the document card				<F2> 

Searching For The Related Documents

Use can use this option to jump quickly to the related documents.
Invoking links					<F4>
Move through list of links (cross-references)	<up>,  <down>,						
<PgDn>, <PgUp>
Load document to view				<Enter>

Advanced Skills

Switching, Moving and Resizing Windows

List of active windows			<Ctrl-F9>
Next window (walk windows)		<F9>
Change size of active window		<Shift-F9>
Move active window			<Alt-F9>
Close window				<Esc>

Copying Data To The Buffer

Mark block of text				<Ctrl-B>
at the beginning of block
at the end of block				<Ctrl-B>
or				Shift - <cursor movement keys>
Turn marking off				<Ctrl-U>
Copy block to buffer				<Ctrl-C>
Move block to buffer				<Ctrl-X> *
Print marked block		"Print" menu  ("Print marked block")
Paste block from buffer				<Ctrl-V>  *

Working With The Buffer

Switch to buffer				<Ctrl-N>

Copying Data To The Windows Applications

Copy block to buffer				<Ctrl-C>
Copy buffer contents to Windows clipboard	<Ctrl-W>